It is worth noting that editors can re-share a file without receiving permission from the original owner of the file. When sharing links, users can elect to share with or without edit rights. Obviously, the latter is the most dangerous in terms of accidental data exposure, since the file will be available to anyone on the internet. Users can also choose to share files externally, either to “anyone with the link,” or at a “public” setting. Choosing the “get shareable link” option will result in the file being shared to anyone inside the organization with the link. In Google Drive, end users can share file links in several ways. It’s also important to note that link-based sharing can result in unintentional sharing of confidential information internally, such as human resources files. Consequently, link-based sharing also poses the highest risk to data if misunderstood or misused. Link-based sharing is the most convenient way to disseminate information stored in Google Drive.
First, let’s take a closer look at how sharing works in Google Drive and which practices represent a data loss threat. This is certainly not a risk unique to the Google Drive platform, and fortunately Google provides native reporting features which help admins keep tabs on externally shared data. Google Document Sharingĭue to the open and collaborative nature of Google Drive, data loss via incorrect sharing practices is an inherent and persistent threat. Google Drive data is most likely to be lost via end user negligence/malice or compromised endpoints, and a proper evaluation of Google Drive’s security functionality should focus on these vulnerabilities.
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